Job Description
Office hours are 7:45am – 5pm, but the receptionist is required to be prompt and punctual and prepared when the office opens. Be responsible for “open” & “close” process for reception area. Responsible for after-hours phone line as assigned.
This job operates in a professional office environment and adherence to a professional business casual attire is required.
Answer all incoming calls in a courteous manner and transfers calls accordingly.
Greet and welcomes visitors professionally. Announces guest(s) to appropriate employee or department. Greet vendors and contact the appropriate escort for facility access.
Respond to inquiries from employees; answers question or refers to the appropriate employee or department.
Maintain a clean, professional reception area, mailroom, and closet.
Create and update forms, procedures, and front desk information for reception.
Work directly with administrative team regarding food deliveries for meetings.
Send and receive mail and packages. Maintain delivery log receiver regarding package deliveries. Sort mail and deliveries, to appropriate mailboxes.
Maintain office supply inventory and corresponding invoices. Order office supplies for multiple vendors.
As assigned by manager, work directly with FINFROCK employees in all departments on various tasks/projects as needed.
Copy, scan, compile binders or other related documents as assigned. Organize project related records and data entry for multiple departments.
Compose, edit, and forward email correspondence, reports, faxes, memoranda, labels, and other related materials.
Prepare birthday cards and anniversary gifts for employees.
Manage a variety of senior management and meeting venue calendars.
Maintain breakroom inventory and notify team of inventory needs.
Provide notary services for the company as needed.
Position requires ability to handle and maintain confidentiality.
Experience
You have a high school diploma and 6 mos. to 2 years of experience in an office environment using a multi-line phone system.
Proven work experience in an administrative/receptionist role.
You have a good knowledge of MS Office (Word, Excel, Power Point)
You are a Florida Notary of Public already or able to obtain
You possess ethical conduct
You have great communication skills and a professional, friendly voice
You enjoy collaboration and are a team player
You are well organized and responsible with time management
Salary based on experience
Benefits
401K Plan – Very generous Employer Matching: for 20 out of the last 25 years, we have matched 100% of Employee contributions up to 15% of base salary so you can relax and retire one day.
100% employer-paid health insurance for employee and contribution toward “family” coverage
Life insurance
Short-term and long-term disability insurance
Generous paid time off program
About FINFROCK
FINFROCK, founded in 1945, is an independently owned design-builder with corporate offices in Central Florida, with additional manufacturing facilities in Palm Beach County. With in-house architects, engineers, manufacturing, and construction professionals all working together under one roof, we lower project costs, accelerate schedules, and greatly reduce a client’s overall building risk. For over 75 years, FINFROCK has served clients throughout Florida and nationally. Our award-winning track-record includes delivering buildings, structured parking, hotels, and mixed-use residential complexes as a complete, finished product—not just a series of services. The firm has designed, manufactured, and built hundreds of projects for leading organizations in the United States, is highly ranked among the top firms in the industry and is the recipient of multiple awards for design excellence.
A role at FINFROCK is an opportunity to be a part of something different. Every position within FINFROCK offers challenging opportunities, professional growth, and the excitement of seeing the results of your hard work being built before your eyes. Do innovation, collaboration, and the pursuit of knowledge drive you? As we continue to grow, we are always looking for hard working individuals to join our team. You may just be the person we need! We are currently seeking a Receptionist.
Legal stuff
Along with your resume, please include your salary requirements. Drug-Free Work Place; Equal Employment Opportunity Employer; Nicotine-Free Employer. No phone calls or recruiters please.